Dr. Kraig Humbaugh, second from left, Gargi Chatterjee, center, and Kathy Frye, second from right, of the Cabinet for Health and Family Services receive a Best of Kentucky award for the Kentucky Vital Events Tracking System (KVETS). Jack Mortimer, left, of Government Technology Magazine, and Steve Dooley, right, interim commissioner of COT presented the award. (Photo by Robert Martin)
The Kentucky Vital Events Tracking System (KVETS) was recognized with the award for 'Most Innovative Use of Technology in Government' at the 2008 Digital Government Summit on April 22, 2008.
The award-winning KVETS system was developed in-house by staff in the Cabinet For Health and Family Services' (CHFS) Office of Information Technology (OIT) in collaboration with the Department for Public Health's Office of Vital Statistics (OVS).
“The KVETS system has been a tremendous benefit to our OVS staff and the more than 4,000 users in various state agencies who rely on rapid, accurate birth and related vital records data,” said Janie Miller, secretary of CHFS. “I want to add my congratulations to the OIT and OVS staff who very much deserve this award.”
KVETS was implemented in January 2008 and provides an integrated, Web-based application for electronic processing of Kentucky's vital records. KVETS helped re-engineer the OVS business processes associated with accounting of orders for birth, marriage, death and divorce certificates, as well as all aspects of birth records processing. Implementation of KVETS sets the stage for future development of additional KVETS modules for electronic registration of deaths, divorces and marriages. These modules will be developed and implemented independently, but will be integrated into the KVETS system on a single platform.
KVETS has increased staff efficiency, enhanced data quality and improved the timeliness of information. Users of the new system have also praised its improved, intuitive navigation and user-friendly data entry screens. In addition, by providing real-time verification of vital statistics information, KVETS has the potential to provide even greater benefits to Kentucky. The new system is expected to reduce identity theft and help prevent terrorism by making it much more difficult to falsify identification information.
In addition to the birth and accounting portions of KVETS, a Web-based inquiry module was developed to provide real-time verification of statewide birth information to several state agencies. Together, these capabilities help facilitate the interfacing of OVS birth data with other agencies and departments, the printing of certificates of both live and still births and the viewing of birth index data.
In all, KVETS has not only had a positive impact on OVS, but has also improved the day-to-day operations of more than 4,000 users across various state agencies that use the inquiry component of KVETS on a daily basis.